Automating Accounts Payable

TrackerSuite.Net allows organizations to simplify, streamline and secure their Accounts Payable procedures, by replacing paper based processes with integrated, Web based modules for Purchase Orders, Check Requests and Expense Reporting.

Paper based Accounts Payable procedures are inherently problematic due to potential human errors, security issues and the vulnerability of paper to destruction or loss. These factors are motivating an increasing number of organizations to seek paperless accounts payable automation solutions.

TrackerSuite.Net is a modular, integrated suite of Web based applications. The modular nature of TrackerSuite.Net allows organizations to choose the applications they need to assemble the solution they want. For organizations seeking a paperless, Accounts Payable automation solution, these applications include Purchase Tracker.Net, Payment Tracker.Net, Expense Tracker.Net and the Tracker Data Warehouse.

The benefits of utilizing TrackerSuite.Net applications to simplify Accounts Payable processes include:

Cost savings for Accounts Payable through increased efficiencies.
Increased transparency of the Accounts Payable process for internal review and management.
Improved vendor relationships.
Simpler compliance with regulatory obligations requiring visibility and financial controls.

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Streamlining and Securing the Accounts Payable Process

Utilizing TrackerSuite.Net applications, organizations can streamline their Accounts Payable workflow by replacing paper based processes with electronic forms. TrackerSuite.Net applications provide:

Automated approval routing for all purchase orders, check requests and expense reports, reducing approval cycles to a matter of minutes.
Process security with activity logs and electronic signatures that record all form activity, establishing a "trail of responsibility" for every item and forestalling potential abuse or fraud.
Improved accounting accuracy. Expense report charges can be charged by line item to account codes, while purchase order and check request forms include a General Ledger coding section, where the total amount of the request can be divided against multiple account codes.
An online vendor database.

Improving Accounts Payable Visibility

As well as streamlining and securing AP processes, TrackerSuite.Net provides views and reports that simplify Accounts Payable management and provide greater visibility of the entire process.

Dashboard views for purchasing, check requests and expense reports provide administrators a global displays of the totals and status of all payable items.
The Tracker Data Warehouse provides an array of real-time Accounts Payable reports, including Purchase Orders vs. Payments, Purchase Lists and Summaries. An Accounting Details report is also available, providing a comprehensive listing of purchases which can be broken down by Project, Task, Vendor, Requestor or General Ledger Account Code.

TrackerSuite.Net Advantages

100% Web based with extremely fast, highly scalable applications.
Source code included in licensing.
Modular structure allows organizations to select the applications they need to assemble the solution they want.

Beyond Automating Accounts Payable

As well as providing a paperless Accounts Payable automation solution, TrackerSuite.Net can also simplify the work of Accounts Receivable with Invoice Tracker.Net, which serves as an online invoice repository and includes an array of templates, tools and reports.

Organizations can also leverage the integrated nature of TrackerSuite.Net applications for other initiatives, including:

Web Purchase Order Forms

Accounts Payable Inbox / Outbox

Expense Reports

Purchase Orders vs. Payments Report