Automating Accounts Payable

TrackerSuite.Net allows organizations to simplify, streamline and secure their Accounts Payable.

Paper based Accounts Payable / Accounts Receivable procedures are inherently problematic due to process complexity, potential human error, and the vulnerability of paper to destruction or loss. These factors are motivating an increasing number of organizations to seek electronic accounts payable automation solutions.

The benefits of automating Accounts Payable include:

Cost savings for Accounts Payable, either through reduced workload or headcount.
Increased transparency of the AP/AR process for internal review and management.
Improved vendor relationships.
Simpler compliance with regulatory obligations requiring visibility and financial controls.

TrackerSuite.Net is a flexible, cost-effective solution that makes this automation possible. It combines smart Web applications with the collaborative power of email to consolidate AP/AR processes into a single, easily managed and secure online system, with automated notiifications that streamline workflow.

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Streamline and Secure Purchasing

TrackerSuite.Net streamlines procurement with two applications, Purchase Tracker.Net and a check request system, Payment Tracker.Net. These applications integrate with existing Accounting systems, and allow organizations to:

Eliminate paper based request processes and time required for their administration, as well as their associated potential for clerical errors.
Streamline approval with smart routing of requests, based on designated approvers and spending limits.
Improve security with activity logging and electronic signatures that record every step of the request through the approval process.
Add attachments to requests, such as quote comparisons, estimates or product descriptions.
The purchase and check request forms includes a GL coding section, where the total amount of the request can be divided against multiple account codes.

Simplify Expense Reporting

Expense Tracker.Net is a Web based expense tracking software solution that streamlines the expense and billing process. Expense Tracker.Net simplifies expense report creation, automates approval routing and secures processing. Expense Tracker facilitates Accounts Payable automation by:

Allowing users to report expenses at any time, from any location over the Web or within their email client. Expense Tracker.Net supports multiple currencies and conversion rates.
Streamlining approvals with smart routing of expense reports, with activity logging and electronic signatures that record every step of the request through the approval process.
Supporting bill-back of expenses to customers and internal cost centers.
Generating Accounts Payable lists.
Attaching receipts and billing information to expense reports.

Real Time Reports

The Tracker Data Warehouse receives data pushed from the various TrackerSuite.Net modules as well as legacy Accounting and HR databases, and generates real time reports which can be printed, exported to Excel, or pasted into HTML-based emails. These reports can be configured with filters, drag-and-drop fields and pivot tables.

Using the Tracker Data Warehouse, Accounts Payable departments can:

Generate over 40 real-time reports, including Purchase Orders vs. Payments, Purchase Lists and Customer Billing.
Create custom reports by saving modified reports or utilizing a report editor.
Create impromptu newsletters on outstanding invoices by pasting reports into emails.

Beyond Automating Accounts Payable

As well as Accounts Payable automation, TrackerSuite.Net can also simplify the work of Accounts Receivable with Invoice Tracker.Net, which serves as an online invoice repository and includes and array of templates, tools and reports.

Organizations can also leverage the integrated nature of TrackerSuite.Net applications for other initiatives, including:

Web Purchase Order Forms

Streamlined Approvals via Email

Expense Reports

Reports on Purchase Orders vs. Payments